All-in-one billing & business management
Quote, invoice, and get paid — with an AI assistant that does the admin for you to approve.
BillCrop brings invoicing, payments, CRM, and projects into one place — then drafts the invoices, reminders, and follow-ups for you. You approve before anything sends.
150 one-time trial credits · no card charged during the trial · Multi-currency
The busywork of getting paid, handled
Five everyday problems for service businesses — and the real BillCrop feature that fixes each.
“My tools are scattered — invoicing here, CRM there, projects in a spreadsheet.”
One place for quotes, invoices, and projects
Stop stitching together a billing tool, a CRM, and a spreadsheet.
Learn more →“I chase overdue invoices manually and still get paid late.”
Stop chasing overdue invoices
Payment links and automatic reminders so you get paid without the awkward follow-ups.
Learn more →“Quoting, invoicing, and following up is slow and repetitive.”
Quote to cash without the busywork
Turn a quote into an invoice in one click, then let AI draft the next step.
Learn more →“I lose track of leads and which client owes what.”
Track leads and what each client owes
A Kanban pipeline that lives next to your invoices and projects.
Learn more →“Admin eats my day — I want to just ask instead of clicking.”
Run your admin by asking AI
Ask BillCrop what needs attention — it drafts the invoice or reminder for you to approve.
Learn more →The AI assistant
Ask BillCrop what needs attention
Ask about your business in plain language — “which invoices are overdue?” — and get a real answer from your own data, with a one-tap draft reminder or invoice.
- ✓ Reads your invoices, projects, and leads to surface what matters
- ✓ Drafts the follow-up — you approve before anything sends
- ✓ Human-in-the-loop by design; never autonomous
3 invoices are overdue, totalling $4,180. The oldest is 21 days past due.
Illustrative sanitized concept using fictional data. AI assistant features roll out to your plan as availability turns on.
Capture website leads with BillCrop LeadFlow
Put a form on your own website and legitimate inquiries drop straight into your CRM pipeline — while bots, spam, and fake or disposable-email leads are blocked before they ever reach you. Then follow up with an AI-drafted reply you approve.
- ✓ Hosted form, embed, or snippet — no site rebuild
- ✓ Only legit leads reach your pipeline — spam blocked at capture
- ✓ Website inquiry → CRM lead → quote → invoice → paid
- ✓ Real inquiry → new CRM lead
- ✕ Bot submission blocked
- ✕ Disposable email blocked
Start your day with BillCrop Daily Focus
Open BillCrop and see the few things that need attention — overdue invoices, quotes awaiting a reply, at-risk projects — built on your real account data.
See Daily Focus →- 3 invoices overdue
- 2 quotes awaiting a reply
- 1 project past its milestone
Everything, in one platform
Real, shipping modules — not a roadmap. Explore each below.
Invoicing & Quotations
Invoicing and quotation software for small businesses — create professional invoices and quotes, send them, and get paid, with reminders and one-click convert.
Learn more →CRM & Customers
A simple CRM for small businesses — a Kanban sales pipeline that lives right next to your invoices and projects.
Learn more →Payment Tracking & Follow-Up
Get paid faster with online payment links, recorded payments, and automatic reminders on overdue invoices.
Learn more →Projects & Tasks
Project management for small businesses that runs next to billing — milestones, a task Kanban, timesheets, and client approvals.
Learn more →BillCrop Daily Focus
Open BillCrop and see the few things that need attention today.
Learn more →LeadFlow
Capture leads from your own website straight into the BillCrop CRM — with fake, spam, and disposable-email leads blocked before they ever reach you.
Learn more →Built for how you get paid
Invoice in your currency and let clients pay the way they prefer — Stripe, PayPal, Razorpay, and Paystack. Multi-currency isn't an afterthought; it's how BillCrop was built.
Simple pricing, honest trial
Start with a 14-day trial. Paid plans from $4.99/mo. The trial is a trial — not a permanent free plan.
Starter
For solo operators getting quotes, invoices, and payments in order.
- Invoicing, quotations & estimates (PDF, email, share)
- Online payment links (Stripe, PayPal, Razorpay, Paystack)
- Contacts, leads & a Kanban pipeline
- Projects, tasks & timesheets
- Client portal + public API access
AI how-to assistant: ask how to do something and jump to the right screen.
Business
For growing teams that want the assistant to draft the admin.
- Everything in Starter
- Recurring invoices & automatic payment reminders
- Ask BillCrop what needs attention (reads your invoices, projects & leads)
- AI drafts invoices & projects — you approve before anything is saved
- Accounting, inventory & reporting
AI reads your data and drafts invoices/projects for your approval.
Pro
The full AI assistant — drafts across invoicing, projects & CRM.
- Everything in Business
- Full AI assistant: drafts invoices, projects, milestones, tasks, customers, leads & reminders — all approval-gated
- Managed AI credits included
- Bring your own AI key (BYOK), encrypted
- Priority support
Full approval-gated agent (managed credits) + bring-your-own-key.
14-Day Trial
Trial, not a free planTry BillCrop end to end — no charge for 14 days.
150 one-time trial credits · no card charged during the trial
Enterprise
Multi-entity groups, SSO, and a plan shaped to your operation.
Multi-entity · SSO · custom AI credits
Prices are set in USD, shown from the BillCrop catalog. The 14-Day Trial is a trial — it converts to a paid plan, it is not a permanent free plan. AI assistant features roll out to your plan as availability turns on.
You approve everything
Every AI write is a pending draft. Nothing is created or sent until you say so — it's structural, not a setting.
Your data stays yours
The assistant only reads your own records, scoped to your company. Financial internals never leave your account.
One connected system
Leads, quotes, invoices, payments, and projects link together — so your numbers reconcile and nothing is double-entered.
Social proof
Trusted by businesses that ditched the spreadsheet
Real feedback from real BillCrop customers — shown exactly as given, with clear attribution.
BillCrop is exactly what I needed to stay on top of my revenue, customer invoices, and payments - all in one place, with no more spreadsheets. I love this app.
BillCrop fits right into how we run day to day - capturing and importing leads, then engaging customers through automation that genuinely works. The project management tools are where our team spends most of its time.
Are you a BillCrop customer? Share your experience →
We run our own business on BillCrop
Honesty note: the team below builds and runs BillCrop, and uses it to run our own business day to day. These are their own words about their own experience — not paid endorsements, and not independent customer reviews.
“BillCrop is my go-to for productivity - I can generate an invoice, track it, and pull a report in seconds. It genuinely saves me time.”
“Every time I use BillCrop it makes my day easier: automate billing, collect payments, and track sales and revenue in one place. Awesome.”
“BillCrop keeps impressing me - the AI and automation are top-notch. I can just tell the assistant what I need done. Still discovering everything it can do.”
Frequently asked questions
Is BillCrop free?
BillCrop offers a 14-day trial with 150 one-time credits so you can try everything, including assistant features. It's a trial, not a permanent free plan — it converts to a paid plan (from $4.99/mo) when you're ready. No card is charged during the trial.
How do clients pay me, and what currencies are supported?
Attach an online payment link to any invoice so clients pay by card or local method through Stripe, PayPal, Razorpay, or Paystack. BillCrop is multi-currency — invoice in USD, NGN, CAD, EUR, GBP and more.
Is the AI safe — does it send things on its own?
No. Human-in-the-loop is built in — every write the assistant makes (an invoice, a reminder, a project, a CRM update) is a pending draft that you must approve before anything is saved or sent. There are no autonomous actions.
What does BillCrop actually do?
It's an all-in-one platform for quoting, invoicing, getting paid, and running your customers and projects — invoicing and quotations, online payments and reminders, a CRM with a lead pipeline, projects with tasks and timesheets, plus accounting, inventory, and reporting.
Who owns my data?
You do. Your data is scoped to your company, and the assistant only reads your own records to answer questions. Financial internals never leave your account, and the free tools on this site run entirely in your browser — nothing you type into them is uploaded.
Can I run my whole business in BillCrop?
Yes — that's the point of an all-in-one platform. Billing, CRM, and project delivery live together, with a client portal, multi-currency, and a public API to connect the rest of your stack. Enterprise adds multi-entity support and SSO.
Start your 14-day trial
Quote, invoice, and get paid — with an assistant that drafts the admin for you to approve. No charge for 14 days.
150 one-time trial credits · Multi-currency · Cancel anytime · Sign in