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Project pricing calculator

Price a project by costing the hours and expenses first, then adding the margin you want. This calculator does it in your browser, free, with no sign-up.

The project

Cost the work first, then add the margin you want.

Currency

Figures are shown in your currency. Switching relabels them — it does not convert.

How are you pricing this?

Hourly and day rate build the price up from time. Fixed fee starts from the number you want to quote and shows what it implies.

Billable hours

hrs

The hours you will actually charge for.

Hourly rate

Your rate per hour.

Days on the job

days

Working days, not calendar days.

Day rate

What you charge for a full day.

Fixed fee you want to quote

We work backwards from this to show the margin it actually leaves.

Hours you expect it to take

hrs

So we can show the effective hourly rate you are really agreeing to.

Pass-through expenses

Travel, licences, materials, subcontractors.

Margin to add

Left at 0 the quote is your cost with no profit in it.

Result

Fill in the fields to see your result.

Worked calculation

Formula

Base = (Hours × Rate) + Expenses
Price = Base ÷ (1 − Margin)

How it works

Margin is applied by DIVIDING, not by adding a percentage. Adding 20% to cost gives a 16.7% margin, not 20% — a mistake that quietly underprices every job.

Example

40 hours at 80 plus 200 expenses = 3,400 base. At a 20% target margin the price is 3,400 ÷ 0.8 = 4,250.

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